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Simple CPRA Compliance Guide

 

In the changing world of data protection, the new California Privacy Rights Act (CPRA) is a big step forward. Let’s break down this complex law, highlight its main rules, and show you how to follow them effectively.

What is the CPRA?

The CPRA builds on the California Consumer Privacy Act (CCPA) to provide stronger privacy rights and protection for people living in California. This Act brings new rules and requirements that companies must follow to legally manage personal data from California.

Main CPRA Rules

  1. Control Over Data Collection: The CPRA requires companies to collect and use personal data only as much as needed for the purpose they stated when they collected it.
  2. Sensitive Personal Information: The CPRA introduces the idea of ‘sensitive personal information’ (SPI), which includes things like social security numbers, exact location, race, religion, sexual orientation, and biometric data. Companies must give people the choice to limit how their SPI is used and shared.
  3. People’s Rights: The Act greatly extends people’s rights, including the right to correct wrong personal data, the right to opt-out of automated decision making, and the right to move their data.
  4. Protecting Data: Companies handling data in ways that could significantly risk people’s privacy must regularly check their data protection practices and report them to the new California Privacy Protection Agency (CPPA).
  5. Service Providers and Contractors: The CPRA sets stricter rules for service providers and contractors. Companies must ensure that all contracts with these third parties include specific terms as demanded by the CPRA.

Steps to Follow CPRA

Understanding the CPRA is the first step towards following it. Here’s a simple guide:

  1. Know Your Data: Find out what personal information you collect, who can access it, where it’s stored, and how it moves within and outside your company.
  2. Limit Data Use: Collect and process only the data you need for your business. Set up schedules to delete personal data when it’s not needed anymore.
  3. Update Your Privacy Rules: Ensure your privacy policies are simple, complete, and updated to include the new rights people have under the CPRA.
  4. Handle SPI: Set up ways to identify and protect sensitive personal information (SPI). Give people the option to limit how their SPI is used.
  5. Manage People’s Rights: Set up processes to respond to people’s data requests quickly and correctly.
  6. Assess Data Protection: Regularly assess risks to data protection and fix any identified issues.
  7. Manage Third Parties: Review and change contracts with service providers and contractors to make sure they follow the CPRA.

The new CPRA rules highlight how important data privacy is becoming. While following these rules might seem tough, with planning and continuous effort, companies can successfully adapt to this new regulatory environment, gaining trust and transparency with customers.

Remember, data protection isn’t just about following rules; it’s a key part of your business that builds customer trust and promotes long-term growth. Stay ahead of the changes and lead your business confidently into the future of privacy with the CPRA.

Sources

Mondaq: The California Privacy Rights Act Takes Effect: https://www.mondaq.com/unitedstates/privacy-protection/1310050/regulations-implementing-the-california-privacy-rights-act-take-effect This article provides a complete overview of the CPRA rules, discussing main provisions and their implications for businesses.

CPPA: Final Text of CPRA Regulations: https://cppa.ca.gov/regulations/pdf/20230329_final_regs_text.pdf This PDF document contains the final text of the CPRA rules, detailing the specific requirements and provisions that businesses must comply with.

IAPP: CPRA Regulations Finalized with OAL Approval: https://iapp.org/news/a/cpra-regulations-finalized-with-oal-approval/ This news article reports on the finalization of the CPRA rules, highlighting their approval by the California Office of Administrative Law (OAL).